Better Media Management With WordPress Real Media Library

wprml-teaser

WordPress users know this problem. WordPress’ media manager doesn’t allow for proper organizing of files. From around one hundred images up you’ll be unable to keep track. The WordPress Real Media Library fixes these, as well as other difficulties, and thus, it’s a must have for every WordPress user.

wprml-teaser

The Problem: Tons of Images

Here at Noupe, we keep over 10,000 images. You can probably imagine that nobody here has an overview of where to find which image, making it hard to spot existing images that may still be useful for the illustration of an article. By now I’ve gotten used to reuploading images, even though I know that they are on here, just because the search process takes way too long, and often enough, doesn’t even lead to the desired result.

Here, a reader recommendation for the WordPress Real Media Library (Thanks, Stefan) came in very handy. In contrast to other image management add-ons, the WordPress Real Media Library (RML) doesn’t replace the media manager, but builds upon it instead. This way, you don’t have to make the hard choice to stick with a third-party plugin forever, not knowing if it will still exist in three years from now. If the development of RML is ever stopped, or if you change your mind, nothing will happen to your images. They will all stay right where they were before. But, let’s take a more structured approach to this.

WordPress Real Media Library: Not Free, But Inexpensive

RML originates from the stable of the German developer Matthias G√ľnter and is currently available in version 2.6.4. The plugin knows both English and German, and it adjusts the language according to your set system language.

RML is not free, but a so-called premium plugin. However, considering the high utility of the solution that the plugin provides, the price is rather low. RML is available for 24 dollars only. It is distributed exclusively via Envato’s Codecanyon.

WordPress Real Media Library at Codecanyon

WordPress Real Media Library at Codecanyon

The price includes all future updates, as well as support for six months. To clarify that: you’ll receive all future updates, with only the support being limited to six months. For an extra 7.50 dollars, you can extend the support to 12 months. Almost 2,500 WordPress users have already decided to purchase the plugin.

WordPress Real Media Library: Easy to Install, Easier to Use

After the purchase, you download a 438 KB sized zip to your local hard drive. Next, choose Install > Plugins in your WordPress backend, and click the button Upload Plugin. After a click on choose file, move to the download folder, and select the zip archive with the plugin. After a successful upload, WordPress offers to directly activate the plugin, so just do that. That’s it. The WordPress Real Media Library is installed.

If you’re now looking for a menu item to use the RML, you won’t be successful. The WordPress Real Media Library directly integrates itself into the WordPress media management. After clicking on Media, your media library will open as usual. However, it now has an additional feature bar on the right of the backend navigation, and on the left of the actual media overview.

Immediately after the activation of the plugin, you’ll see a couple of icons that will help you edit the RML later on, as well as two “folders” with content. In All Files and /Unorganized, you’ll find all of your uploaded files for the time being. Now, it’s your job to get some order into your media library.

WordPress Real Media Library: First Sorts

WordPress Real Media Library: First Sorts

WordPress Real Media Library: The Different Folder Types and Their Structure

On the top left, next to the word folder, you’ll find two buttons that will help you construct the first structures. There’s the option to create a new folder or a new collection. Explaining the difference is very simple.

A new folder can contain every type of media content, including images. However, it cannot include galleries, which is why working with collections is better for image content. Collections themselves are not able to contain files. They only serve as superordinate sorting criteria for subordinate galleries. Let me specify.

I have set up a folder called “documents,” and within that, I created another one named “PDF.” Now, I will move all PDF files in my media library into the “PDF” folder via drag-and-drop. Now, they are easily accessible in one spot. This folder is a simple folder, and not a collection.

For image content that I want to use over and over again, I created a collection called “Standard Image Material.” As collections can’t contain files, I set up two gallery-file-folders in advance. One is named “Devices,” another one is called “Characters.” Now, I drag fitting images from my media library into the respective folder, which makes for an immediate assignment.

WordPress Real Media Library Latches Into the Visual Editor

WordPress Real Media Library Latches Into the Visual Editor

These gallery-file-folders can be addressed from within the WordPress visual editor. Via dialogue window, a folder like this is easily implemented into your article as a gallery. However, that’s not my case of application. I only want to create a clean, well-structured order, so that I don’t have to waste time searching for, or reuploading identical images.

WordPress Real Media Library: Flexible Integration From Within the Visual Editor

WordPress Real Media Library: Flexible Integration From Within the Visual Editor

The entire folder structure is flexible. You can turn subordinate folders into superordinate ones and vice versa. All of this is very simple thanks to drag and drop. The order of the folders can be changed the same way if needed. Even within the gallery-file-folders, altering the order of the images can be done the same way if need be. Otherwise, the sorting is done automatically, which won’t always get you the desired result.

No Decision for Eternity: RML is Just an Attachment

It’s important to know that all settings and assignments don’t affect the files themselves. So when deleting a folder, for example, you don’t delete the files inside. You only remove the assignment of the included images to this folder. So if you’re searching for a solution for physical data management, RML is not the right choice for you. If you want to assign individual images to different folders, you can either do this via drag and drop in the overview or via detail view of the respective image. There, you’ll find a button that grants you access to all existing folders, letting you make changes. The assignment of one image to multiple gallery-file-folders is not possible, although there may be a need for it.

The improved upload indicator that RML provides is also elegant. In contrast to the foggy loading bar of standard WordPress, RML shows you the upload progress in a contemporary way. By the way, all views work the same way as both a list, and as a grid.

RML integrates itself into all relevant spots, meaning everywhere the media library is involved. Thus, you’ll also find the folders within the dialog add media, which you’ll access from within the editor on a regular basis, to implement images or other files into your article. Take a look for yourself and access the live preview on the Codecanyon product page. On there, you’ll get to equip a fully configurated backend with images, and other files, as well as toy around with the structure. I am sure; this will convince you.

The RML is Also Available in the Paste Dialogue

The RML is Also Available in the Paste Dialog

As the WordPress Real Media Library is a mere attachment to the existing media library, there are no issues when it comes to displaying the frontend. RML is fully compatible with all themes, including WooCommerce and others.

WordPress Real Media Library: Regular or Extended License?

In fact, the WordPress Real Media Library has two prices. If you want the plugin for yourself, or a customer for a website that doesn’t sell anything, the previously mentioned price of 24 dollars is applied. I assume that this will be the far more common case among our readers.

If you, or your client, want to sell something on the website, or if it’s a paid website, like an online magazine that you need to pay for, you need the Extended License for 120 dollars. This price is reasonable as well, especially considering the fact that your website’s goal is commercial success, it shouldn’t be complained about.

My Verdict: Unrestricted Recommendation

After using it for a short time only, I’m already asking myself how I got by without the RML. My ideas for different folder structures are flourishing. Although this will certainly keep me busy for a couple of days, I will have a very well structured media library afterward, in which I’ll be able to find every single element with ease, and also get to reuse them properly.

Due to the high utility, the price of 24 dollars is a real no-brainer, in my opinion. I paid more than that at Pizza Luigi last week. He doesn’t give me free updates either.

Dieter Petereit

Dieter Petereit is a veteran of the web with over 25 years of experience in the world of IT. As soon as Netscape became available he started to do what already at that time was called web design and has carried on ever since. Two decades ago he started writing for several online publications, some well, some lesser known. You can meet him over on Google+.

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2 Comments on "Better Media Management With WordPress Real Media Library"

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Andre Armacollo
Guest

I have been meaning to start a “family trip” website but have struggled to find a suitable option to properly help me with organasing the thousands of photos I am intended to use. I will definitely give RML a try. Thanks for posting it here Dieter!

Tim Brown
Noupe Team

Nice, this is a lot better than previous options for this kind of thing.

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