Yi Ling Chen March 31st, 2022

5 Mistakes You Are Making with Online Scheduling

Every company takes appointments and schedules them as per the availability of the concerned person. The appointments are a source of income for every company. Therefore, more appointments will lead to more revenue. When the appointment scheduling is done manually it will lead to some errors which can cost the company the loss of its clients and downfall of profit.

So many companies rely on online meeting scheduling softwares to avoid errors that help the organization work more efficiently. The toll intensifies the growth of the business. It is designed with AI features to give a friendly experience to users. Every business type such as health and fitness, nutritionist, salons, and many more make use of software to fetch appointments like Jotform Gym Schedule App or all-in-one Gym management software Clubware. The business that is small, big, or owned by solo entrepreneurs prefers to take the help of software. As a result, it cuts the cost of the employee that is hired for specific tasks or bookkeeping

5 common mistakes that can impact the business

Complicated scheduling process

It is the responsibility of the staff to keep the Appointment booking procedure simple. While handling the documents and client data, there is a chance of misplacing or losing important files or information.

In addition to this, the clients can receive the same date appointment which will lead to the overlapping of dates.

The majority of the population is technically sound and therefore, finds scheduling appointments online easy. The software gives an easy navigating experience to its users so that they can easily find the steps to book an appointment. The users will get an instant message if they try to book the taken slot or the software will only show the available slots which can save a lot of hassle.

The clients will find it more engaging to follow a self-explanatory procedure of appointment booking online. 

No Follow-ups

When the client books the appointment, the task does not end there. Besides scheduling the appointment, it is mandatory to take follow-ups. People usually forget the booked webinars, meetings, or other events which can lead to no-shows. Above all, if there is a huge rush of clients in a day as a result, follow-ups are hard to make by the staff. The software has a feature to store the information of the booked date for an appointment and take the follow-up if there is no show on the date.

Therefore, The Online Meeting Scheduling Software is very much beneficial as it has automated features to take follow-ups via emails, SMS, or text messages. It is crucial to maintain engagement with clients to avoid the loss of resources spent on retaining potential users.

Fail to send reminders

Since the staff member handles a lot of clients during the day, many of them miss on sending regular reminders. No doubt, the client has booked the appointment consciously but due to many circumstances, they may miss it. However, it is crucial for every business to notify their clients of every update and send regular reminders.

The Online Meeting Scheduling Software has an inbuilt feature to send reminders to its clients regarding their booked appointments. The automated reminder to clients will reflect our quality services and customer value. No company would like to lose a nurtured lead that will cost them a fall in revenue.

No Plan of action for missed appointments

Moving next, cutting down the figures of missed appointments is equally important for the business. Unlikely, many appointments go missed when proper follow-up is not scheduled. The organization should take measures to avoid no show.

Firstly, the company should have a powerful strategy to deal with these issues. Of course, the missed appointment is not a lost deal. 

There comes the need to identify the reason behind lost appointments which can be the shift of interest to others or services not required. It is very important to know the details so that the company can work on it and can retain its leads efficiently. These details can be fetched using an Online Meeting Scheduling Software. The software usually provide accurate information and insight to understand the business better

No Interactive approach

The interaction of clients with the company bridges the strong relationship. Once the client has taken the services, there are many positive reviews or suggestions from his end. Additionally, it is beneficial for the company to know the quality of its services. Moreover, the staff member tries to take feedback from clients after the services but many avoid giving feedback as they have to rush back to their home or offices. 

When the services are good, clients hardly make any effort to leave feedback. On the contrary, Clients get eager to give feedback when they have not received the expected product or services. Feedback works as a detailed report on the business. It gives information about the areas of improvement and the popular services. 

The use of software can make the process of collecting feedback simple. Feedback can be collected from the clients via web forms, emails, links, and so on after their every visit as the information such as contact number and email id is stored in the software. 


To summarize, technology makes the process much easier and brings down the chance of error that is usually made by humans. However, every company has a dedicated staff member that keeps a check on the booking of appointments, storing data, and keeping it secure. The software is designed in a way that works efficiently without any mistakes.

The services such as storing client data, security to data, managing leads, automated reminders and notification, confirmation, and taking feedback are some of the essential services that the good Online Meeting Scheduling Software possesses. Every business must take the help of software to save time consumed in administrative duties and work on real tasks.

I hope this article is beneficial in understanding the mistakes that people make while scheduling and the importance of Online Meeting Scheduling Software.

Featured image by Jessica Lewis on Unsplash

Yi Ling Chen

Yi Ling Chen is a passionate writer associated with AppointEze since 2018. She spends most of her leisure time reading novels, traveling the world, and learning new things. She writes on technology and software-related topics that helps businesses to grow.

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