Kimberly Zhang May 16th, 2022

How to Use Your Digital Calendar More Efficiently

Digital calendars, while extremely useful, can be underutilized. This is largely due to there being an overwhelming amount of digital calendars, each with their own uniquely efficient features. These features may include software integrations, personalized customizations, automated scheduling and shared calendars.

The efficiency features below are discussed in detail to give you a better understanding of just how helpful each of them can be. Besides easing the stress that busy schedules can cause, these features will also help you get more out of your digital calendar. After all, spending less time on scheduling gives you more time to do the things you love. So, here are a few simple ways to use your digital calendar more efficiently.

Utilize Software Integration Features

Software integration features are a must if you want to make the most of your digital calendar and free up some time. In a world of software integrations, why not utilize all that is available at your disposal? The more you can take advantage of automation, the more time you can free up for yourself and others.

Let’s say the calendar you use is Outlook Calendar. Microsoft Cortana, an AI software that is included in many Microsoft devices, integrates with that. Furthermore, by integrating Cortana, you can verbally schedule events to your Outlook Calendar. There are many other software integrations that are compatible with Outlook Calendar as well, like ScheduleOnce, Calendar, and QuickBooks. 

Implement Customizations

For the same reasons we adjust our rearview mirrors, we should also adjust our calendars so we can see what we need to in order to navigate successfully. Calendar customizations are a creative way to combine your schedule with your personal preferences so you can have what you need to be successful. 

Many digital calendars offer unique customizations; like being able to set color themes, customize notification settings, and even view the weather. These are just a few of the many customizations a digital calendar could offer. Honestly, customizations can really be a game-changer.

Consider Collaboration Options

Collaborating with others by means of sharing your schedule, for example, allows you to dodge the communication mishaps altogether. When you share your calendar, others can see your availability, and vice versa. Shared calendars are great for large-scale scheduling purposes, like work meetings, sporting events, class schedules, and other recurring events that thrive on successful collaboration.

Shared calendars are also useful for the times you’re only scheduling events with one or two other people. This is because you can simply see when they are busy and won’t need to ask. Just as you can see when they are busy, you can also see when they are free. This way, you can easily coordinate events with them during a mutually convenient time slot to avoid scheduling errors. Being able to share your calendar enables planning to go so much more smoothly.

Wrapping Up

No matter which type of digital calendar you decide to use, there are always some hacks to help you streamline events with ease. Moreover, by implementing the seemingly endless quantity of features available to you, you will be well on your way to utilizing your digital calendar more efficiently.

Overall, just know the impact your calendar has on your time, and understand what it is capable of when used to its fullest. While there are many digital calendars available to choose from, the most important thing to consider is how to choose one that will enable you to be as efficient as possible with your time. 

Kimberly Zhang

Kimberly Zhang is the Editor in Chief of Under30CEO. She has a passion for helping educate the next generation of leaders.

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