David Schneider April 29th, 2021

6 Crucial Aspects of Efficiently Managing a Small Business in Florida

There are around 2.5 million small businesses in Florida, making up 99.8% of all businesses in the state and employing more than 3 million workers, which is about 42% of the state's private-sector workforce.

If you’re one of them, or you're thinking about moving to Florida and starting a business, you are probably wondering how to cut through the noise and gain a competitive edge. Effective management can help you rise above the rest, but where do you start? And what exactly does it take to effectively manage a small business

When you are just starting with a small business, you don’t have years of experience to help you make smart and educated guesses. So, in this article, we are offering 6 management tips that will help you avoid unwanted headaches and push forward to the progress you want.

1. Protect Your Business

As a business owner, you’re probably aware that owning and running a business can be fraught with risks and pitfalls. Effective management doesn’t only mean turning profit; it also means protecting your business from lawsuits and losses. Mortgage obligations, debts, product or professional liability, consumer-protection issues, claims for damages caused by your employees, are just some of the risks small businesses have to deal with. If handled improperly, these risks can result in the loss of both business and personal assets. 

For small businesses in Florida, one of the best and easiest ways to ensure peace of mind is to purchase insurance. Even though Florida doesn’t require businesses to carry commercial liability insurance, it’s definitely wise to carry some insurance to protect your assets. You can get a quote, purchase coverage, and share your certificate of insurance online in just a few minutes. 

2. Plan Effectively

Effective planning is the best way to manage a business effectively. The first step is to define a strategy that will focus on both the positive and negative outcomes of a business plan. 

Planning your processes for essential business tasks can have a number of benefits, including increased productivity and efficiency, by eliminating problematic steps like bottlenecks and loops; reduced costs which result from fewer employees needed to complete the same process; and improved accuracy, by including success measures and checkpoints to ensure that process steps are completed properly.

3. Build Strong Relationships with Your Employees

Better management starts by building stronger relationships with your employees. Yet, according to studies, about 70% of managers have trouble communicating effectively with their team members. Making time to talk with the people in your company and provide feedback is vital for building trust. This way, they will know what they’re doing well and what changes they need to make. 

So, be sure to find time to check in with your staff. Ideally, you should do this at least once a week and, whenever possible, face-to-face. If you can’t meet one-on-one, take advantage of team messaging tools or apps to provide regular feedback. In addition, let your team know they can turn to you whenever they have questions or issues.

4. Have an Automation Strategy 

Any task that can be put on autopilot will help you save time in your day. This is especially true for repetitive tasks that require templates (such as invoicing and emails) and uniform processes. Automating your workflows and tasks will also make it easier for your team members to get the work done when you are not available. 

Learn how to craft your strategy by reading Automate Your Busywork by Aytekin Tank.

There are many ways to use automation in order to streamline your business operations, improve productivity, increase efficiency, and reduce costs, from marketing to inventory management automation. You should be aware that implementing automation will require some investment to set up the technology and standardize the processes, so in order to effectively allocate your resources, you will need to identify the areas where automation will yield the highest return for your business.

5. Invest in Employee Training

When small business owners hire employees, they do so in order to be able to delegate certain tasks and free up some time to focus on other, more pressing matters related to running a business. However, hiring new people won’t mean anything unless they are familiarized with your business processes and standards. 

Investing in employee training will pay off in the long haul. According to Huffington Post, nearly 25% higher profit margins can be the result of companies who invest in employee training. The benefit here comes from retention. With a strong training program, fewer employees will leave, which means less money lost in replacing employees. So, if you take the time now to make sure they understand your expectations, your staff will be able to consistently deliver in the future.

6. Invest in Your Ongoing Education

While employee training is definitely important, you should not forget to invest in yourself as well. Workplace and office trends change continuously and your teams’ expectations are evolving as well. You need to be open to new opportunities and ideas and constantly learn more about small business management. Doing so will make sure that you are up to date with the best practices and that you won’t get stuck in your ways.

Although enrolling in training and courses might mean you should pay a certain sum upfront, this can actually save you money in the long run. That’s because, in these programs, you get the chance to listen to people who have experience and established credibility in the field. They will educate you on how to increase your profit by using more effective strategies, which means you won’t risk losing money on experimenting to figure this out on your own!

In Conclusion

Starting a business can be difficult, but running it is even harder. Regardless of the size of your business, at the end of the day, it all comes down to not losing sight of your goals.

Even though the processes might seem quite complicated, you can make things much easier by integrating these 6 management tips into your routines. 

Photo by Tim Mossholder on Unsplash

David Schneider

Previously the cofounder of influencer marketing software NinjaOutreach. Together with Mark Samms we bootstrapped the company to 20 people and over 500 customers. Now I run Shortlist.io, a full service digital marketing agency.

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